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Get paid back for something you bought

Last checked October 18, 2026

The short answer

Submit the expense in GroupSmarter with a photo of the receipt, turn on the reimbursable switch, and pick who should be paid back.

Why it helps to do it this way

Your treasurer has to match every dollar the group spends to a receipt. When you submit the expense yourself, the amount and the receipt arrive together. Nobody has to chase a paper slip weeks later, and you can see where your request stands.

How to submit it

  1. Sign in and open Expenses, then press Submit Expense.

    The top of the My Submissions page, with the Submit Expense button

  2. Type the amount, pick a category, and write a short note about what you bought.

    The Amount, Category and Description boxes, filled in for paper plates and cups for the bake sale

  3. Attach a photo of the receipt. A JPEG, PNG or PDF up to 5 MB works.

    The box where you drop or pick the receipt file, with a note that it can be up to 5MB

  4. Turn on This is a reimbursable expense, then choose who should be paid back. If that person is not on the list, pick Other and type their name.

    The reimbursable switch is on. Other is picked, and the name Jamie Carter is typed in

  5. Press Submit for Approval. You can check on it any time under My Submissions, where it shows as Pending, Approved or Rejected.

    My Submissions with three expenses. One is Rejected, one is Pending, and one is Approved

Once it is approved, your treasurer pays you back by check, cash, direct deposit or a transfer. GroupSmarter does not send the money itself.

Submit an expense